Advanced booking configuration and automations

Release assigned desks for others to book

Optional real-time presence indicators to show when employees are in the office

Prioritize the fill-order to ensure the right groups are booked in the right neighborhoods

Visualize costs and usage of automations like no-show prompts, waitlisting and releasing assigned desks

Indicate booking status with desk panel signage integrations

Team leaders can adjust employee schedules and automatically have desks reserved for them

Swipe your badge on a desk to book it via CMS integration

Scan a QR code on a desk to book it

Show check-in indicators on the floor plan to confirm who's arrived

Round robin booking algorithm to ensure equitable distribution of desks

Prompt users who previously no-showed to confirm their next booking or release it to the waitlist

Book capacity in specific neighborhoods without doing individual desk reservation

Dynamic stacking algorithm to fill out a building based on the amount of space needed and shutdown unused levels

Self-serve adjustment on which teams you sit with on each day

Automatic check-in to desk bookings with badge scan or WiFi presence

Clustering algorithm that places teams together in the office so you are always next to the right group

Waitlisting to re-book desks that become available

Automatic booking based on schedules

At-a-glance availability & advanced booking options

Use wayfinding kiosks to book desks and other resources

Check-in to desk on arrival & auto-release unused desks

Hot desking, desk hoteling, & activity-based booking

Add custom desk amenities

Configure neighborhoods and allocate space to groups

Book desks on mobile or desktop from the floor plan

Visualize predicted space usage with “block and stack” based on booking data

Automate re-booking desks based on floor plan changes

Sophisticated space planning metrics like p90 and median weekly peak

Stack planning based on real-world presence information

Drag & drop desk assignments

Add amenities & points of interest to floor plans for wayfinding

Collaborative work areas with soft seating and hot desking

Create & allocate groups to neighborhoods with bookable desks or bookable capacity

Push floor plans live with one click

Forecast future demand based on utilization by space type, headcount or capacity

Add custom icons for points of interest and resources

Edit seats, utilities, rooms, spaces, neighborhoods, floor labels, & floor plans

Manage locations & floors easily when creating a floor plan

Import & create digital floor plans across portfolios

Manage location directory & hierarchy

Use the floor plan to find your way around the office, book resources and see where colleagues are sitting

Collect dietary restrictions for events and catering

Highlight important guides & office information with relevant links in the mobile app and web

Choose your favorite colleagues for easy desk booking & wayfinding with friends

Notify employees of in-office events, emergency procedures, or general communications with Workplace Announcements

Check in visitors & deliveries with a customizable digital receptionist kiosk

Get smart room suggestions based on participant location, meeting attendees or amenities via Outlook add-in

Get booking notifications via email, Slack & Teams

Book meeting rooms from mobile or desktop via mobile, desktop, Slack & Teams

Plan in-office days by reviewing a 'who's in' summary of desk reservations & employee check-ins

Book desks via mobile, desktop, Slack & Teams

Use mobile wayfinding to locate people, places, amenities, & resources on a digital floor plan

Track directory changes over time and attribute group membership based on the point in time

Measure cost per visit based on your office costs

See weekly attendance frequency distribution across groups

Measure desk usage by office & neighborhood

Unlimited data exports

Track & benchmark daily employee counts in-office by location

Analyze office attendance by user, employee type, department, & location by day, time, & time period (NEW)

Analytics API

Analyze desk sharing ratios, desk type trends, neighborhood capacity & occupancy

Track trends to understand space occupancy across locations & space types

Plan for future growth & forecast when facilities will exceed capacity

Identify locations for expansion & contraction to optimize lease expense

Get real-time analytics on seating capacity

Monitor the sharing ratio, capacity, & utilization of neighborhood seating zones

Collect, synthesize, & analyze real-time insights on utilization via badge scan, WiFi & desk booking data sources in pre-configured dashboards powered by Looker

View employee reports, manage employee data, & identify vacant seats

Export reports to CSV or XLSX

View & track facility & desk-assigned assets like printers, copiers, & monitors

Monitor employee seating needs & compare to availability

Customizable branded cards for Apple Wallet

Access Pass API to push custom credentials to employee profiles for badge scanning

Handling of tenancy-level and base-building mobile credentials

Automated provisioning of users to access control systems based on rules and group membership

Apple Wallet integration

Integration with HID Origo to automatically deliver mobile credentials to employees based on employee onboarding

Bulk invitations

Integration with security systems for arrival notifications

View visitor logs for guests & tracking checked in/out visitors

Notify employees of visitor arrivals via Email / Slack

Customize fonts, colors, & workflows on tablet kiosk app for a branded digital receptionist

Pre-register visitors to streamline their arrival

Custom roles & permissions

Collect real-time presence data with WiFi integrations (Cisco Meraki or pxGrid)

Desk sensor and device integrations via CMS & Embrava

Leverage the OfficeSpace API for custom workflows and integrations

Gather data from your access control systems for reporting

Integrate Active Directory and HR platforms to create custom employee profiles

Manage system security & access permissions with SSO (Okta, Microsoft, Google)

Enable Slack & Microsoft Teams plug-ins for desk & room booking & facility requests

See phone booth availability with occupancy sensors

Show current room sensor occupancy & booking availability on the floorplan

Find rooms available now with one tap via the Calven app

Interactive room booking via office floor plans

Add requests to room reservations for catering, IT, & more (COMING SOON)

Connect bookable room calendars with Microsoft and Google integrations

Find & book available rooms on kiosk displays

Smart room suggestions based on participant location via Outlook add-in

Book a room via Outlook add-in

Find & book rooms on mobile or desktop

Custom report creation

Get data entry, management, & reporting services for OfficeSpace products

Get on-site solution engineering services for tailored solutions

Get on-site live trainings with custom learning objectives

Receive integrations systems maintenance

Create custom digital floor plans, including data entry & management, from CAD, PDF, drawings & more

Receive ongoing support & advisory services from a client success manager; attend office hours & QBRs, get access to thought leadership & product R&D

Get unlimited floor plan changes

Participate in monthly office hours, roundtables, webinars & community events

Deploy custom integrations for advanced workflows

Receive a training consultation to build a customized training roadmap; upon implementation, receive live 4-hour or 8-hour trainings; add custom live training modules on-demand

Deploy pre-configured integrations for SSO, Office365, Google, Azure, Employee Directories including WorkDay, ADP, PeopleSoft, in ~30 minutes

24/7 live support via email or phone

Receive structured implementations completed in ~35 days or less; includes documentation, training, & weekly touchpoints via dedicated Project & Technical Managers

Manage users, global settings & permissions

GDPR & SOC 2 compliant

Collect dietary restrictions for events

Appointment-slot events to schedule individual slots for users inside event windows

Two-way synchronization between event attendee lists and Outlook / Google Calendar

Push events information into Slack channels

Create company events and publish live to employees

iPad for food and beverage processing with printer integration for food tickets

Automated notifications to employees when their food is available

Ordering analytics to understand what items are most popular

Configurable item ordering with multiple sub-options

Food and beverage ordering from the mobile app

Customized daily menus

Custom service request recipients per office location

Service menu & support type creation

Status notifications via email

Custom forms, categories & fields

Custom meeting room service types

Submit service requests attached to Outlook meetings